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Topics about industry news, technology, interviews, and resources.
Imagine stepping into a virtual meeting room where the entire project team is present – not via a camera, but as avatars in a shared 3D world. This is not science fiction.
02/01/2025
The future of project management with VR and AR – beyond screens and meeting rooms
With the help of VR (Virtual Reality) and AR (Augmented Reality), project teams gain entirely new opportunities to collaborate – regardless of where in the world participants are located.
Virtual environments can simulate real workplaces or create entirely new creative spaces where participants can move freely, use whiteboards, handle documents, and even shake hands – in the virtual world.
Studies show that the sense of presence in VR environments can increase both engagement and focus during meetings, compared to traditional video meetings (Wired, 2023).
Imagine a workshop where participants can pick up, rotate, and discuss a 3D model together – whether it’s a building, a product, or an IT flow. Instead of looking at the same PowerPoint, everyone can interact with what is being discussed. This opens up for deeper understanding, faster decision-making, and more inclusive processes.
Example:
An industrial company working on product design can have VR meetings where all participants review a prototype in 3D.
An urban planning team can “walk around” in a virtual model of a new residential area.
IT projects can simulate user journeys in AR, directly on the office wall or through mobile devices.
An increasing number of companies are now experimenting with metaverse solutions for project management. Platforms like Horizon Workrooms (Meta), Spatial, Engage, and Microsoft Mesh enable digital workspaces where projects can be planned, executed, and tracked – without any participant needing to be in the same physical location.
In the future, this could mean that entire project cycles – from idea to delivery – are managed in a virtual environment. Agile tools, collaboration spaces, and communication are integrated in one place.
There are still challenges – such as hardware requirements, accessibility, and the need for digital skills. But as the technology becomes cheaper and more user-friendly, the barriers will be lowered.
The possibilities are vast, and we will be able to develop smart collaboration rooms.
✔ We will have more inclusive meetings where everyone has the same “seat”
✔ We will need less travel and reduce climate impact.
✔ We will gain a better understanding of what we discuss through experience-based collaboration.
Wired: Metaverse Collaboration in the Workplace
Meta: Horizon Workrooms https://forwork.meta.com/se/horizon-workrooms/
Microsoft: Mesh for Teams https://learn.microsoft.com/en-us/mesh/overview
